A System’s Approach to Trauma Registry (Live)-Summary: A System’s Approach to Trauma Registry

Summary: A System’s Approach to Trauma Registry

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The document outlines key strategies and components for establishing a centralized trauma registry workplace, as presented by TCAA. It emphasizes a structured on-boarding process with detailed orientation plans guided by preceptors and pre-recorded modules. A step-by-step progression is advised, moving from Level IV to Level I center charts, with consistent communication and support from data coordinators and direct access to DTP, TPM, and PI staff. It suggests determining a plan for onboarding remote registrars.<br /><br />The regional trauma data structure should define a clear reporting structure within the registry team and focuses heavily on education and training. Required courses include CAISS Certification, AAAM AIS Course, Trauma Registry Course, ICD-10 Course, and at least 24 hours of Continuing Education to align with the verification cycle. TCAA and TQIP provide ongoing educational resources through webinars and quizzes.<br /><br />For team composition, suggestions are made for large teams, highlighting both clinical and non-clinical roles. These include Trauma Registry and Data Quality Managers, TPM and PI coordinators, and individuals with backgrounds like RHIT, RHIA, CPC, or MA. <br /><br />Developing a robust validation process is crucial, focusing on monitoring data status, completion rates, registrar productivity, and audit scores. Communication setup is paramount, utilizing various channels such as email, chat/IM, virtual meetings, and phone calls to ensure connectivity between central and facility teams.<br /><br />The document underscores the importance of communication and collaboration through team huddles, education and training, regular meeting attendance, and designation/verification visits. Dashboards, PI filters, complication tracking, TQIP data, autopsies, and report management are integral for effective teamwork and maintaining data quality and accuracy.

Keywords

trauma registry

TCAA

onboarding process

data coordinators

remote registrars

education and training

validation process

communication setup

team composition

data quality